New Addressing Requirements for Discounted Mail

In order to try to eliminate as much undeliverable mail as possible, the Postal Service has initiated a new requirement for discounted mail. Effective November 23, 2008, all mail to be processed as discounted mail (presorted first class, or presorted standard) is required to have one of three methods of insuring delivery:
1) Add the words “or current resident” beneath the addressee’s name.
2) Have a return address on the mail piece and add the words “Return Service Requested.” The undeliverable mail will be returned to the sender at first class postage rates with an updated address (if available). The sender is required to update his list with the new information.
3) NCOA (National Change of Address) processing. This can be done by NVCS. NVCS will process your mailing list through the NCOA data base altering the address of each person on your list to his/her most current address. NVCS will issue a report detailing all the changes and will automatically update the data in the address file. There is a small charge for this service. Please contact NVCS for an estimate.

If you have any questions, or concerns, please contact NVCS.

We also recommend reading reviews about PostScan Mail, Anytime Mailbox, Traveling Mailbox and others. More information about other virtual mailbox services Here.

New Rules/Regulations-New Rates/Restrictions

Rate changes are now in effect as of May 12, 2008. A comprehensive list can be found on the USPS website at

  • Notepads now go at flat rates.
  • Foldovers (including letter-sized newsletters and flyers) can no longer be carrier routed. They go at basic presorted standard rates.
  • Flats (greater than 6 1/8 inches high x 11 1/2 inches wide) no longer adhere to letter-sized rules and regulations:

     – Newsletters can be carrier routed.

     – Flats no longer go at the same carrier route rate as letter-sized pieces. They go at 21.3 cents carrier routed with zip codes in 926 and 927. They go at 25.5 cents carrier routed for zip codes not in 926 or 927.

Try for Automation

Letter-sized automation pieces receive the deepest discounted postage. In order for your piece to qualify, it must obey the following guidelines:

Paper Thickness:
 – Greater than or equal to .009 on a micrometer (ask your printer)

Aspect Ratio:
 – (Length divided by height) Greater than 1.3 and less than 2.5

Paper Color:
 – Pale pastel or white.

Address Block:
Leave enough room for an 11-digit bar code and room to spare for the USPS OCR (Optical Character Reader) to read the address:
 – The address block should be a rectangle 4″ wide by a minimum of 2″ tall.

New postage rates are here…

Postage rates have gone up across the board:

Basic Presorted Standard (bulk): Letters 26.0 cents; flats 55.3 cents
Presorted Standard-AADC discount: Letters 25.8 cents; flats 48.3 cents
Presorted Standard Carrier Routes: Basic letters 23.4 cents; flats 25.5 cents
Presorted Standard Carrier Routes: ZIP 926/927 letters 19.2 cents; flats 21.3 cents

First Class Mail – Letter size: up to 1 ounce 42 cents
Oversized letters begin at 83 cents (even if they weigh less than an ounce)
First Class Postcards: 27 cents

There are many other postage rates than those shown above. As always, we will strive to get your direct mail pieces mailed at the lowest rates that work for both your mailing pieces and mailing lists.

For more rates, visit the USPS site at

Privacy Flags – What they are and how they effect you!

The federal government has mandated that people who do not want to receive third class mail be purged from mailing lists. Title companies have something called privacy flags which appear, usually at the end of the data string, for each address. There are three codes which could appear in this field: B, M, P. “B” means that the property owner neither wants mail nor phone calls. “M” means that the property owner does not want mail. “P” means that the property owner does not want phone calls. A blank in the field means that the homeowner has not made a request one way or another concerning mail or phone calls.

We are obligated by the government mandate to delete the “b” and “m” codes from all mailing lists which we receive from title. We have begun doing this with lists received after March of this year. If you send new data, make certain to tell your title agent to have the privacy flag part of the data string.

Mailing to homeowners who do not want mail and have made a request not to receive any can open you up to either a federal or personal lawsuit, or both.